Data access rights management is a special technology for businesses, which stores your confidential business data in a safe environment with a built-in encryption function and the possibility to control users’ access rights to a certain file. Security is now the number one priority and is talked about on every corner, but almost no one talks about VDR and what it brings when it comes to protection. In this article, we will talk about what VDR is and why it is important.
What is VDR?
VDR, or data access rights management, is a powerful technology that protects your valuable data with best practices for encrypting files and the information they contain, as well as controlling access and managing interactions to those files. VDR is different in many ways from most security software.
VDR is a more advanced version of Microsoft DRM, but because of its somewhat complex method of download, namely the installation of a desktop plug-in, it hasn’t evolved around the world like many other security methods. Nevertheless, it’s still a great method for protecting your documents both at rest and when you’re using them, that is, when you’re exchanging data. These are very good features because not all other programs offer both at the same time, usually, they focus on one thing at a time. Suppose the program protects the file access for unauthorized users, but if a hacker breaks the password and gets into the space, he can do what he wants with the information, and this is the main disadvantage of this approach.
A space like virtual dataroom provides features to protect against data leakage, and they work great for finding well-formed content, but they fail for identifying other sensitive data.
VDRs are designed to protect certain types of information in more depth. They are great at protecting information when shared even outside the organization.
VDR is more important now than ever
Although VDR has been providing its services for several years, they are more relevant now than ever, and there are several reasons for that:
Secure protection from cyber-attackers
Many companies fall victim to phishing, as a cybercriminal needs to get valuable information about a company, such as their financial statements. The reports are then resold to financial traders and used to commit murders and make trades on the stock market. VDR can prevent all of these events with its powerful protection system
An ever-increasing regulatory climate
Companies, both commercial and government, can only operate if they comply with security regulations. Security certifications require that the information the company maintains must be strictly protected and VDR can provide this protection
Human Factor Avoidance
Company employees are often the source of inadvertent data disclosure. They can use the wrong, unencrypted source to share files, or they can mistakenly send data to the wrong people, and many other risky steps that can turn out badly. VDR helps prevent this with the right document controls.
Given all these advantages, one would think that VDR is the perfect security system, so why do so few companies resort to it? This system is used by many, but almost no one talks about it because of such a concept as “security by obscurity”, because it is not clear which weapon to use if you do not know what method of protection a company uses. And of course, installing it is still a problem because you have to install software agents.